Time Expenditures and Time Entries

Time expenditures define the types of work a team member can log, while time entries are the actual records of time spent on those tasks.

Time Expenditures

Time Expenditures represent categories or types of work that a team member can log time against. Each expenditure is linked to a team and can optionally be restricted to certain departments or job titles. This structure allows for organized reporting, accurate payroll, and better project tracking.

Key properties:

• Name: Descriptive title of the work type (e.g., "Development", "Client Support").
• Team Association: Connects the expenditure to a specific team for accountability.
• Department & Job Title Constraints: Optional restrictions to control which employees can log time against this expenditure.

Time Expenditures are created first in the system. Employees select them when logging individual time entries during their shifts.

Time Entries

Time Entries are individual records of time worked, logged against a specific Time Expenditure within a shift. They capture the exact duration spent on a task and allow precise tracking of work performed.

Key aspects:

• Shift Link: Associates the entry with a specific shift worked.
• Time Expenditure Link: Indicates which type of work this entry corresponds to.
• Duration: Specifies the number of minutes or hours spent on the task.

By logging time entries, teams can track actual work done, rather than assigning a single expenditure to an entire shift, ensuring accurate reporting and payroll calculations.