Leave Transactions Ledger

The Leave Transactions Ledger is an immutable record of all leave-related activity for each employee.

Immutable means that once a transaction is recorded—whether it is an accrual, deduction, manual adjustment, or expiration—it cannot be altered or deleted. Any changes to leave balances create a new transaction, preserving the history of all modifications.

This ensures that leave records are always:

• Accurate – Current balances are calculated dynamically from all transactions.
• Auditable – Every transaction has a traceable source and timestamp.
• Transparent – Employees and managers can view a complete history of leave activity.
• Tamper-Resistant – Historical records cannot be overwritten or removed.

Ledger Benefits

Using an immutable ledger provides several advantages:

• Keeps a trustworthy record of accruals, deductions, and adjustments.
• Simplifies auditing and payroll reviews.
• Provides full transparency for employees and management.
• Supports compliance with internal policies and labor regulations.

Viewing Transactions

The Leave Transactions Ledger can be viewed in the Leave tab of each employee's profile under /human-resources/employees. Each entry shows:

• The type of transaction (accrual, deduction, adjustment, expiration)
• The source of the transaction (leave request, system-generated, manual adjustment)
• Amount of hours credited or debited
• Date and time of the transaction
• Notes or metadata for context

This ledger approach ensures teams have a reliable, comprehensive view of all leave activity without manually reconciling balances.